Microsoft Dynamics 365 Business Central Capabilities and Licensing

Dynamics 365 Business Central Capabilities can be classified into three licensing types: Essentials Users, Premium Users and Team Members.


Financial Management

  • GL, AP, AR
  • Allocations
  • Budgets
  • Fixed Assets
  • Month/Year-end closing
  • Multiple Currencies

Supply Chain Management

  • Inventory and purchasing control
  • Shipment and distribution
  • Returns and cancellations
  • Procurement and vendor management

Warehouse Management

  • Order Promising
  • Warehouse Receipt/Shipment
  • Warehouse Management Systems
  • Automated Data Capture

Project management

  • Capacity Management
  • Multiple Costs
  • Sales Invoicing, Sales Order Management
  • Estimates
  • Jobs, Time Sheet

Human Resource Management

Built-in CRM Functionality

  • Contact Management
  • Task Management
  • Outlook Client Integration
  • Dynamics 365 for Sales and Customer Service (optional)


Everything in Essentials


  • Production orders
  • Production Bill of Materials
  • Supply planning
  • Demand forecasting
  • Capacity planning
  • Agile Manufacturing

Service Management

  • Service Order Management
  • Service Price Management
  • Service Contract Management
  • Planning and Dispatching

Team Members

The Team Member license can often represent a significant proportion of users in a company. These users may need to consume data or reports from the business system, complete less demanding tasks such as time or expense imports and HR updates. Business Centrals team member license may also be for heavier users of the system, who does not require full user functionality. These additional users can be licensed with Dynamics 365 Business Central Team Members.

Dynamics 365 Business Central Team Members users can do the following:

  • Read within Dynamics 365 Business Central
  • Update existing data and entries in Dynamics 365 Business Central. Existing data means records such as customer, or seller of items already created. Entries means specific entries which, from an accounting perspective, must be updated to specific information (for example, due date on customer’s financial statement).
  • Approve or reject tasks in all workflows assigned to a user
  • Create, edit or delete a quote
  • Create, edit or delete personal information
  • Enter a journal for Jobs
  • Use PowerApps for Dynamics 365

Note:  The above summary is subject to change base on latest Microsoft licensing.