The Singapore Government and OpenPEPPOL have signed an agreement on 21 May 2018, establishing a PEPPOL Authority in Singapore. With the agreement, Singapore is the first country in Asia and the first outside Europe to establish a PEPPOL Authority.
The agreement on establishing a PEPPOL Authority is made between the Info-communications Media Development Authority (IMDA) on behalf of the Singapore Government, and OpenPEPPOL. It was signed at an event in Singapore on 21 May 2018 by IMDA Chief Executive, Mr Tan Kiat How, and OpenPEPPOL Secretary General André Hoddevik.
For companies looking to take advantage of the new PEPPOL e-Invoicing framework to reduce its manually invoicing process, they need to look no further than the Microsoft Dynamics 365 Business Central ERP solution (formerly known as Navision/Microsoft Dynamics NAV). The popular ERP for the mid to larger companies in Singapore was readied with PEPPOL Electronic Documents functionalities since late 2015 with its Microsoft Dynamics NAV 2016 and has been upgraded twice since then to Microsoft Dynamics NAV 2018.
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This enterprise feature allows you to capture and store invoices and credit memos as incoming documents in Microsoft Dynamics 365 Business Central, use them to create corresponding purchase documents or journal lines, take advantage of a new workflow for approvals, and allow auditors direct access to source documents.
As an alternative to e-mailing as file attachments, you can send and receive documents electronically. By electronic document is meant a standard-compliant file representing a business document, such as an invoice from a vendor that you can receive and convert to a purchase invoice in Microsoft Dynamics NAV. The exchange of electronic documents between two trading partners is performed by an external provider of document exchange services.
The generic version of Microsoft Dynamics NAV supports sending and receiving electronic invoices and credit memos in the PEPPOL format, which is supported by the largest providers of document exchange services. A major provider of document exchange services is pre-configured and ready to be set up for your company. To provide support for other electronic document formats, you must create new data exchange definitions using the Data Exchange Framework.
From PDF or image files representing incoming documents, you can have an external OCR service (Optical Character Recognition) to create electronic documents that you can then convert to document records in Microsoft Dynamics NAV, like for electronic PEPPOL documents. For example, when you receive an invoice in PDF format from your vendor, you can send it to the OCR service from the Incoming Documents window. After a few seconds, you receive the file back as an electronic invoice that can be converted to a purchase invoice for the vendor. If you send the file to the OCR service by e-mail, then a new incoming document record is automatically created when you receive the electronic document back.
To send, for example, a sales invoice as an electronic PEPPOL document, you select the Electronic Document option in the Post and Send dialog box. From here, you can also set up the customer’s default document sending profile. First, you must set up various master data, such as company information, customers, items, and units of measure. These are used to identify the business partners and items when you convert data in fields in Microsoft Dynamics NAV to elements in the outgoing document file. The data conversion and sending of the PEPPOL sales invoice are performed by dedicated code units and XMLports, represented by the PEPPOL electronic document format.
To receive, for example, an invoice from a vendor as an electronic PEPPOL document, you process the document in the Incoming Documents window to convert it to a purchase invoice in Microsoft Dynamics NAV. You can either set up the Job Queue feature to process such files regularly or you can start the process manually. First, you must set up various master data, such as company information, vendors, items, and units of measure. These are used to identify the business partners and items when you convert data in elements in the incoming document file to fields in Microsoft Dynamics NAV. The receiving and data conversion of PEPPOL invoices is performed by the Data Exchange Framework, represented by the PEPPOL – Invoice data exchange definition.
To receive, for example, an invoice as an electronic OCR document, you process it as when you receive an electronic PEPPOL document. The receiving and conversion of electronic documents from OCR are performed by the Data Exchange Framework, represented by the OCR – Invoice data exchange definition.
More News about PEPPOL and the e-Invoicing Framework in Singapore can be read from the following links: